In every system that one encounters, there will always be a process being followed in order for the system to be organized and to have a systematic procedure on every step an individual may take. Given the example of Enrollment System in USEP, before a student can be admitted in the university, he/she must undergo several procedures in order for him/her to be officially enrolled. One of the procedures he/she must undergo is the Pre-Enrollment Procedure. The Pre-Enrollment System of the university comprises of different entities that makes up the system. The main entities include the University and Guidance Testing Office (UGTO), Cashier, the Institute of Language Facilitator, the Clinic, and the College Facilitator. The Pre-Enrollment System can be described in the form of USE CASE DIAGRAM.
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| USEP PRE-ENROLLMENT USE CASE DIAGRAM |
Use Case: Application for Admission
Actors: Student Applicant & UGTO
Description: In order for the student to apply for admission in the university, he must provide the necessary requirements needed by the UGTO officer to verify if the student is graduating in his secondary education and is legitimate on applying for admission. Included in this procedure is the filling-out of application form and billing of payment for the examination.
Use Case: Examination Fee Payments
Actors: Student Applicant & Cashier
Description: The student applicant may hand over the billing of payment to the cashier and pay the amount indicated in the billing statement. The official receipt that may come from the cashier will then be used to certify that the student applicant has paid his examination fee.
Use Case: Examination Procedure
Actors: Student Applicant & UGTO
Description: After paying the Examination fee, the UGTO Officer will give the student applicant the schedule for his examination and other details like the examination building, room number and the time of examination, either morning or afternoon.
Use Case: Medical Procedure
Actors: Student Applicant & Clinic
Description: After taking the examination, another procedure that is needed to comply is to have medical certification that comes from the clinic. In this procedure, the student applicant is examined by the head nurse of the clinic also record Dental check-up that is included in the Medical procedure.
Use Case: English Bridge Program
Actors: Student Applicant, IL Faculty & Cashier
Description: When the student applicant failed to pass the English Phase of the examination, he is subjected to take the English Bridge Program (EBP). Students are asked to supply module that are available in the university to guide them in their EBP class.
Use Case: Interview
Actors: Student Applicant & College Faculty
Description: After the student applicant passed the examination, he is now subjected to present the results to the college faculty or to the dean of his desired course. Certain interviews are made by the faculty. After the interview, the student applicant will just wait for the notice of acceptance if ever he has been accepted in the department.
After the student applicant undergo the series of procedures mentioned above, he can now move to the main reason on why he undergone those procedures, the Enrollment process, in order for him to be officially enrolled and to become a bonafide student of the University of Southeastern Philippines.
